ADVENTURE POLAND LEGAL CENTER

Effective Date: February 23, 2026

The following terms and conditions constitute the legally binding agreement between you (the "Guest") and Adventure Poland LLC (the "Company"). 

Within the scope of this agreement, an "Adventure" is defined as any bespoke cycling journey or tour, signature route, or custom-curated itinerary facilitated by the Company.

By booking an adventure(, submitting a deposit, or using our services, you acknowledge that you have read, understood, and agreed to these terms.

1. BOOKING, PAYMENTS, AND PRICING

  • 1.1 Eligibility: All participants must be 18 years of age or older at the time of departure. By booking, you warrant you possess the legal capacity to enter into this binding contract.

  • 1.2 Payment Schedule & Liquidated Damages: A 50% non-refundable deposit is required at the time of booking. This deposit is utilized immediately to secure third-party, non-refundable reservations on the Guest's behalf, including but not limited to airfare and hotel accommodations. The Guest explicitly acknowledges that this 50% deposit also reflects the Company’s actual overhead, marketing, and administrative costs. The Guest agrees that the exact amount of actual damages incurred by the Company upon cancellation is difficult to calculate, and therefore this 50% deposit serves as agreed-upon liquidated damages and not as a penalty. Because the Company incurs these unrecoverable costs immediately, this deposit is strictly non-refundable. The remaining balance is due 30 days before departure. If the balance is not received by this deadline, the Company reserves the right to cancel the booking and retain the deposit.

  • 1.3 Refund Tiers: Refunds are calculated based on the date the Company receives a written cancellation notice:

    • 60+ Days Prior: Full refund of payments made, less the initial 50% non-refundable deposit.

    • 30–59 Days Prior: Refund of 25% of the total adventure price.

    • 29 Days or Fewer: No refunds will be issued.

  • 1.4 Price Adjustments: Prior to final payment, the Company may adjust prices due to fuel surcharges, taxes, or USD/PLN currency fluctuations. Once the adventure is paid in full, the price is guaranteed.

2. ASSUMPTION OF RISK, LIABILITY, AND INDEMNIFICATION

  • 2.1 Physical Fitness Warranty & Assumption of Risk: By agreeing to these terms, the Guest warrants they are in sufficient physical condition to participate in cycling the adventure. Guest assumes all inherent risks, including but not limited to terrain, traffic, and weather conditions. Specific risks include, but are not limited to, collisions with motor vehicles, equipment failure, road debris, and lack of immediate access to medical facilities in remote areas. The Guest acts as the sole judge of their own physical ability to complete any specific portion of the adventure and acknowledges they are under no obligation to participate in activities beyond their comfort or fitness level.

  • 2.2 Explicit Waiver and Release of Liability: To the fullest extent permitted by law, the Guest explicitly agrees to release, waive, and discharge Adventure Poland LLC, its owners, employees, and guides from any and all liability, claims, or causes of action arising out of or related to any loss, damage, or injury (including death) sustained during the adventure, EVEN IF SUCH LOSS OR INJURY IS CAUSED BY THE ORDINARY NEGLIGENCE OF THE COMPANY OR ITS REPRESENTATIVES. This waiver does not apply to acts of gross negligence, reckless misconduct, or intentional acts.

  • 2.3 Indemnification (Hold Harmless): The Guest agrees to indemnify, defend, and hold harmless the Company from and against any claims, lawsuits, damages, legal fees, or settlement costs arising from the Guest's actions, omissions, or behavior during the adventure, including but not limited to property damage or injuries caused by the Guest to third parties or local vendors.

  • 2.4 Code of Conduct and Right to Terminate: The Company and its acting guides reserve the absolute right to remove any Guest from the adventure whose behavior endangers themselves or others, severely disrupts the adventure experience, or violates local laws. In the event of termination under this clause, no refunds will be issued.

  • 2.5 Limitation of Liability (Third-Party Vendors): Adventure Poland LLC acts as an intermediary for third-party vendors (hotels, transport, rentals). We are not liable for the negligence, insolvency, or intentional acts of these independent contractors.

  • 2.6 Right to Alter Itinerary: While every effort is made to adhere to the final itinerary, the Company reserves the right to modify routes, accommodations, or activities due to severe weather, safety concerns, or unforeseen local conditions without penalty or obligation for refunds.

  • 2.7 Force Majeure: The Company is not liable for failures or delays in performance caused by events beyond its reasonable control, including but not limited to "Acts of God," acts of terrorism, border closures, supply chain failures, pandemics, epidemics, civil unrest, or severe weather events. In such events, the Company will provide future adventure credit and will refund any recovered costs that have not already been paid to non-refundable third-party vendors, less a $250 administrative fee retained by the Company to cover the labor of re-booking or canceling the adventure. Any future adventure credit issued under this clause must be redeemed within 18 months of the issue date, after which it will expire and carry no value.

  • 2.8 Medical Authorization: In the event of a medical emergency where the Guest is incapacitated, the Guest grants the Company permission to seek and authorize emergency medical treatment on their behalf and at the Guest's sole expense.

3. COMPLIANCE AND DATA PRIVACY

  • 3.1 Documentation: Guests are solely responsible for valid passports (with 6 months' validity beyond travel) and Polish entry visas. Lack of documentation is not grounds for a refund.

  • 3.2 Data Privacy: We collect personal data strictly for booking and permits. We share data only with necessary vendors and do not sell information to third parties. You retain the right to request access to, correction of, or deletion of your personal data at any time.

  • 3.3 Photo and Video Release: The Company may photograph or record video of the adventure for promotional purposes. By participating, Guests consent to the use of their likeness. Guests who wish to opt out must provide written notice prior to departure.

  • 3.4 Insurance Disclosure: Travel insurance is strongly recommended. Guests who decline insurance explicitly assume all financial risk for medical emergencies, evacuations, or trip interruptions.

4. LEGAL GOVERNANCE AND DISPUTE RESOLUTION

  • 4.1 Governing Law: This agreement is governed by the laws of the State of Wisconsin, without regard to its conflict of law principles.

  • 4.2 Mandatory Binding Arbitration & Class Action Waiver: Any dispute, claim, or controversy arising out of or relating to this agreement, or the breach thereof, shall be resolved by mandatory, binding arbitration administered in Dane County, Wisconsin, rather than in a court of law. The arbitration shall be governed by the Commercial Rules of the American Arbitration Association. To minimize legal costs, discovery shall be explicitly limited to the exchange of no more than twenty-five (25) documents and one (1) deposition per party. THE GUEST EXPLICITLY WAIVES ANY RIGHT TO A TRIAL BY JURY IN ANY PROCEEDING ARISING OUT OF OR RELATING TO THIS AGREEMENT. FURTHERMORE, THE GUEST AGREES THAT ANY CLAIMS AGAINST THE COMPANY MUST BE BROUGHT IN THEIR INDIVIDUAL CAPACITY, AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS, CONSOLIDATED, OR REPRESENTATIVE PROCEEDING.

  • 4.3 Time Limitation on Claims: Any claim, lawsuit, or demand for arbitration against the Company must be filed within one (1) year of the incident giving rise to the claim or the completion of the adventure, overriding any longer statutory periods.

  • 4.4 Prevailing Party: In any arbitration or legal proceeding, the prevailing party is entitled to recover reasonable attorney’s fees, arbitration costs, and expenses.

  • 4.5 Severability: If any provision of this agreement is found to be invalid, illegal, or unenforceable by an arbitrator or court of competent jurisdiction, the validity, legality, and enforceability of the remaining provisions shall not be affected or impaired in any way.

  • 4.6 Integration & Hierarchy: This document and the Final Adventure Itinerary constitute the entire agreement. In the event of a conflict between the Itinerary and these Legal Terms, these Terms shall prevail.

  • 4.7 Amendments: No employee or agent has the authority to modify these terms verbally. Any changes must be in writing and signed by both parties.